PMS (Project Management System)

PROJECT MANAGEMENT SYSTEM

PMS (Project Management System)

A software system used to plan, execute, and manage projects. It provides project managers and teams with a range of tools and features to help them manage projects efficiently.

An illustration of team members working with a dashboard, to-do list, work hours, and statistical charts

Project Management System

A Project Management System (PMS) is a solution companies need to manage and make use of information about the projects they run.

With PMS, you can view project progress, staff assignments, and participation analysis at a glance — enabling systematic strategy execution, management innovation, and operational management.

Why You Need PMS

Running a project can surface a range of problems — schedules slipping, poor communication between team members, budgets running over, and more.

A PMS (Project Management System) is needed to effectively solve these problems and bring the project to a successful completion.

What if each department kept working inefficiently, without a PMS?

With communication scattered across different channels, an overflowing inbox or messenger makes it hard to tell what's actually urgent.
Some people can't even tell what work is currently underway, making it unclear who owns which task.
Data scattered across different formats and methods makes lookup and use difficult.

If any of these situations sound familiar at your company, you need a PMS.

A staff member discussing a collaborative-robot screen with colleagues

System Diagram

Smartbase PMS is an enterprise project management (EPM) solution compliant with the PMI PMBOK (Project Management Body of Knowledge).

It integrates the many functions an enterprise needs for company-wide project management, providing schedule management, resource management, deliverable management, cost management, and risk/issue management — among other key features — as statistics and status information for executives and managers.

EPM Framework diagram showing the relationship between users (executives/managers, project managers, project team members) and core systems (accounting, HR, and other information systems)

Advantages of PMS

Improved Work Efficiency

Manages tasks systematically, cutting wasted time and boosting productivity.

Stronger Collaboration

Smooth communication between team members makes information sharing easier.

Greater Project Transparency

Clear visibility into progress makes it easy for everyone to understand where things stand.

Reduced Risk

Identifies potential problems in advance so you can respond systematically.

Cost Savings

Manages the budget effectively and reduces waste.

Key Services

Project Planning

Set project goals, schedules, and resources, and manage them visually with Gantt charts, a Work Breakdown Structure (WBS), and more.

Resource Management

Optimizes and manages resources such as personnel and budget.

Task Management

Tracks each team's tasks and organizes progress so you can monitor delivery status, spotting task progress and responding immediately.

Collaboration

Team members can share information and communicate smoothly while working.

Document Management

Manages project-related documents and materials so they can be easily retrieved when needed.

Reporting & Analysis

Generates reports on project progress, with analytical data you can reference for future projects.

Risk Management

Responds to risks that arise during a project in advance, managing them systematically.